A Stock Journal Voucher is an inventory voucher used to transfer stock between Godowns, record manufacturing processes, consume raw materials and produce finished goods without affecting accounting ledgers.
Lesson Objective
Learn how to use Stock Journal for warehouse transfers, manufacturing entries, production costing and inventory management.
1. What is a Stock Journal?
A Stock Journal records the movement or transformation of inventory within the business.
Purpose
Example
Godown Transfer
Main Warehouse → Showroom
Manufacturing
Raw Materials → Finished Goods
Stock Conversion
Loose Items → Packed Items
Repacking
Bulk Rice → 5 Kg Packets
Production Cost Allocation
Add Labour & Packing Cost
2. Why is Stock Journal Important?
Transfers stock between Godowns.
Records manufacturing processes.
Consumes raw materials.
Produces finished goods.
Maintains inventory accuracy.
Tracks production costs.
Improves warehouse management.
Supports inventory valuation.
Stock Journal affects inventory only and normally does not create accounting entries.
3. Uses of Stock Journal
Use
Description
Warehouse Transfer
Move stock between Godowns.
Manufacturing
Create finished goods from raw materials.
Production
Record production output.
Repacking
Convert bulk stock into smaller packs.
Inventory Adjustment
Correct stock movement.
4. Example of Stock Journal
Consumption
Production
20 Kg Flour
100 Bread Packets
5 Kg Sugar
2 Litre Oil
Raw materials are consumed and finished goods are produced in a single Stock Journal Voucher.
5. Stock Journal Workflow
Create Stock Items.
Create Godowns (if required).
Open Stock Journal Voucher.
Select Source Godown.
Enter Consumed Items.
Enter Produced Items.
Add Additional Cost (Optional).
Save the Voucher.
Stock Journal helps businesses manage production, stock movement and warehouse transfers efficiently.
6. How to Create a Stock Journal Voucher
A Stock Journal Voucher is used to transfer stock between Godowns or record manufacturing and production activities.
Steps
Open Tally Prime.
Go to Voucher Entry.
Select Stock Journal (Shortcut: Alt + F7).
Select the Source Godown.
Enter the items being transferred or consumed.
Select the Destination Godown or Produced Item.
Enter the quantity and rate.
Add additional cost if applicable.
Press Ctrl + A to Save.
Example
Field
Value
Voucher Type
Stock Journal
Source Godown
Main Warehouse
Destination Godown
Showroom
Item
Dell Laptop
Quantity
10 Nos.
A Stock Journal Voucher records inventory movement without changing the company's total stock quantity.
7. Stock Transfer Between Godowns
Businesses often move inventory from one warehouse to another. Stock Journal is used to record these transfers.
Transfer From
Transfer To
Item
Quantity
Main Warehouse
Showroom
Dell Laptop
10 Nos.
Main Warehouse
Branch Office
Keyboard
50 Nos.
Raw Material Store
Production Unit
Steel Sheet
100 Kg
The quantity decreases in the Source Godown and increases in the Destination Godown. Overall company stock remains unchanged.
8. Manufacturing, Production & Additional Cost
Stock Journal is widely used by manufacturing businesses to consume raw materials and produce finished goods.
Consumed Item
Produced Item
50 Kg Flour
250 Bread Packets
10 Kg Sugar
5 Litre Oil
Additional Cost Example
Cost Type
Amount
Labour Charges
₹2,000
Packing Charges
₹500
Electricity Cost
₹1,000
Additional production costs can be allocated to the finished goods, resulting in more accurate inventory valuation.
9. Display, Alter & Stock Journal Reports
Action
Purpose
Display
View Stock Journal entries.
Alter
Edit existing Stock Journal vouchers.
Delete
Remove incorrect vouchers (if allowed).
Stock Journal Register
View all Stock Journal transactions.
Stock Summary
View updated stock quantities.
Godown Summary
View warehouse-wise stock.
Navigation
Gateway of Tally → Display More Reports
Select Inventory Books.
Open Stock Journal Register.
View or Alter entries if required.
The Stock Journal Register provides a complete history of stock transfers and manufacturing entries.
10. Common Mistakes While Using Stock Journal
Common Mistake
Correct Practice
Selecting the wrong Source Godown.
Verify the warehouse before saving.
Entering incorrect quantity.
Check the physical stock carefully.
Choosing the wrong Stock Item.
Verify item names before posting.
Ignoring production costs.
Allocate labour and packing costs where applicable.
Incorrect manufacturing quantity.
Match production records with actual output.
Not verifying stock after transfer.
Review Godown Summary and Stock Summary.
Editing completed production records unnecessarily.
Alter only after proper authorization.
Skipping narration.
Add clear remarks for future reference.
Incorrect Stock Journal entries can result in inaccurate inventory valuation, production records and warehouse balances.
11. Real Business Case Studies
Let's understand how businesses use the Stock Journal Voucher in real-life situations.
Business
Use of Stock Journal
Example
Manufacturing Company
Production Entry
Steel + Plastic → Finished Chairs
Computer Shop
Godown Transfer
Main Warehouse → Showroom
Furniture Factory
Raw Material Consumption
Wood → Office Table
Bakery
Production Process
Flour + Sugar → Bread
Garment Industry
Manufacturing
Fabric → Shirts
Retail Chain
Branch Stock Transfer
Head Office → Branch Store
Stock Journal helps businesses maintain accurate inventory movement and production records without affecting financial accounting.
12. Stock Journal vs Purchase Voucher vs Sales Voucher
Stock Journal
Purchase Voucher
Sales Voucher
Transfers or Converts Stock
Purchases Inventory
Sells Inventory
Inventory Voucher
Accounting Voucher
Accounting Voucher
No External Party Required
Supplier Involved
Customer Involved
Used for Manufacturing
Used for Buying Goods
Used for Selling Goods
Internal Stock Movement
Stock Increases
Stock Decreases
Easy Trick
📦 Purchase Voucher → Buy Goods
🏭 Stock Journal → Move or Manufacture Goods
🛒 Sales Voucher → Sell Goods
13. Professional Manufacturing & Inventory Tips
Create all Stock Items before recording production.
Create separate Godowns for Raw Materials and Finished Goods.
Maintain a standard Bill of Materials (BOM) where applicable.
Record every stock transfer immediately.
Allocate labour, packing and overhead costs correctly.
Verify production quantities before saving the voucher.
Perform regular physical stock verification.
Review the Stock Journal Register frequently.
Maintain clear narrations for every manufacturing entry.
Back up Tally data regularly.
Professional manufacturing companies use Stock Journal entries daily to track production efficiency, warehouse movement and inventory valuation.
14. Practical Exercise & Interview Questions
Practical Exercise
Create two Godowns: Main Warehouse and Showroom.
Create a Stock Item named Dell Laptop.
Transfer 10 laptops from the Main Warehouse to the Showroom.
Create Raw Material items: Flour, Sugar and Oil.
Create a Finished Goods item: Bread Packet.
Record a manufacturing entry using Stock Journal.
Add Labour Charges as Additional Cost.
View the Stock Summary and Godown Summary reports.
Interview Questions
What is a Stock Journal?
Why is a Stock Journal used?
Which shortcut key opens the Stock Journal Voucher?
Can Stock Journal transfer stock between Godowns?
Can Stock Journal record manufacturing?
What is meant by raw material consumption?
What are finished goods?
How are additional costs allocated?
Does Stock Journal affect accounting ledgers?
What is the purpose of the Stock Journal Register?
How does Stock Journal affect inventory?
Can one voucher contain multiple items?
Why should production quantities be verified?
How do you transfer stock between warehouses?
What is the difference between Purchase Voucher and Stock Journal?
What is the difference between Sales Voucher and Stock Journal?
How do manufacturing companies use Stock Journal?
Which reports are updated after a Stock Journal entry?
What precautions should be taken while recording Stock Journal entries?
Why is Stock Journal important in Tally Prime?
15. Lesson Summary
Learned the purpose of Stock Journal.
Transferred stock between Godowns.
Recorded manufacturing and production.
Consumed raw materials and produced finished goods.
Allocated additional production costs.
Compared Stock Journal with Purchase and Sales Vouchers.
Learned professional manufacturing practices.
Completed practical exercises.
Prepared for accounting interviews.
Improved inventory management skills.
Congratulations!
You can now confidently use the Stock Journal Voucher in Tally Prime for warehouse transfers, manufacturing, production costing and inventory management.
🧠 Quick Quiz
What is the primary purpose of a Stock Journal Voucher?