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Lesson 12 of 48 – Voucher Types
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🧾 Voucher Types in Tally Prime

A Voucher is used to record every financial transaction in Tally Prime. Whether money is received, paid, transferred, goods are purchased or sold, everything is entered through vouchers.

Lesson Objective Learn every voucher type available in Tally Prime along with shortcut keys and practical business examples.
1. What is a Voucher?

A Voucher is an accounting document used to record business transactions.

Example Voucher
Cash Received Receipt Voucher
Cash Paid Payment Voucher
Cash Deposited into Bank Contra Voucher
Goods Purchased Purchase Voucher
Goods Sold Sales Voucher
Every accounting transaction is recorded through a voucher.
2. List of Voucher Types
Voucher Shortcut
Contra F4
Payment F5
Receipt F6
Journal F7
Sales F8
Purchase F9
Debit Note Ctrl+F9
Credit Note Ctrl+F8
3. Contra Voucher (F4)

Contra Voucher is used for transactions involving Cash and Bank only.

Example Entry
Cash Deposited into Bank ₹20,000 Bank Dr.
Cash Cr.
Cash Withdrawn from Bank ₹10,000 Cash Dr.
Bank Cr.
Shortcut Key: F4
4. Payment Voucher (F5)

Payment Voucher is used whenever money is paid.

Transaction Entry
Paid Salary ₹15,000 Salary Dr.
Cash Cr.
Paid Electricity Bill ₹3,000 Electricity Dr.
Cash Cr.
Paid Rent Rent Dr.
Cash/Bank Cr.
Shortcut Key: F5
5. Receipt Voucher (F6)

Receipt Voucher records money received from customers or any other source.

Transaction Entry
Received Fees ₹25,000 Cash Dr.
Fees Cr.
Received Cash from Ram ₹5,000 Cash Dr.
Ram Cr.
Received Commission ₹2,000 Cash Dr.
Commission Cr.
Shortcut Key: F6
6. Journal Voucher (F7)

Journal Voucher is used for non-cash transactions where neither Cash nor Bank is involved.

Transaction Entry
Outstanding Salary ₹20,000 Salary Dr.
Outstanding Salary Cr.
Depreciation on Furniture ₹5,000 Depreciation Dr.
Furniture Cr.
Provision for Bad Debts Bad Debts Dr.
Provision Cr.
Shortcut Key: F7
Journal Voucher is mainly used for adjustment entries, depreciation, provisions, and transfer entries.
7. Sales Voucher (F8)

Sales Voucher is used to record the sale of goods or services.

Transaction Entry
Cash Sale ₹25,000 Cash Dr.
Sales Cr.
Credit Sale to Ram ₹18,000 Ram Dr.
Sales Cr.
Sale with GST Customer Dr.
Sales + GST Cr.
Shortcut Key: F8
Sales Voucher automatically updates Sales Register, GST Reports and Stock (if inventory is enabled).
8. Purchase Voucher (F9)

Purchase Voucher is used whenever goods or services are purchased.

Transaction Entry
Cash Purchase ₹12,000 Purchase Dr.
Cash Cr.
Credit Purchase from ABC Traders ₹40,000 Purchase Dr.
ABC Traders Cr.
Purchase with GST Purchase + Input GST Dr.
Supplier Cr.
Shortcut Key: F9
Purchase Voucher updates Purchase Register, GST Reports and Inventory automatically.
9. Debit Note & Credit Note
Voucher Shortcut Purpose
Debit Note Ctrl + F9 Purchase Return / Additional Debit
Credit Note Ctrl + F8 Sales Return / Customer Discount
Examples
  • Returned purchased goods to supplier → Debit Note
  • Customer returned sold goods → Credit Note
  • Price difference after purchase → Debit Note
  • Sales discount after invoice → Credit Note
Debit Note increases the amount receivable from the supplier or reduces your liability. Credit Note reduces the amount receivable from the customer.
10. Other Important Voucher Types
Voucher Purpose
Memorandum Voucher Temporary Entries
Reversing Journal Adjustment Entries
Optional Voucher Provisional Transactions
Post Dated Voucher Future Date Transactions
Physical Stock Voucher Stock Verification
These vouchers are used in special accounting situations and are commonly used by accountants and auditors.
Learning all voucher types helps you record every kind of business transaction accurately in Tally Prime.
11. Which Voucher Should You Use?

One of the most common questions for beginners is selecting the correct voucher. The following table will help you choose the right voucher for different business transactions.

Business Transaction Voucher Type Shortcut
Cash deposited into Bank Contra F4
Paid Office Rent Payment F5
Received Fees from Student Receipt F6
Depreciation Entry Journal F7
Sold Goods Sales F8
Purchased Goods Purchase F9
Purchase Return Debit Note Ctrl + F9
Sales Return Credit Note Ctrl + F8
Stock Verification Physical Stock Alt + F10
Remember: Selecting the correct voucher ensures accurate accounting records and financial reports.
12. Real Business Examples
Business Transaction Voucher
Medical Store Purchased Medicines Purchase Voucher
Medical Store Sold Medicines Sales Voucher
Retail Shop Paid Electricity Bill Payment Voucher
Retail Shop Received Cash from Customer Receipt Voucher
Computer Institute Received Course Fee Receipt Voucher
Computer Institute Paid Faculty Salary Payment Voucher
Business Transferred Cash to Bank Contra Voucher
Business Passed Depreciation Entry Journal Voucher
These are the most common voucher entries performed daily in businesses using Tally Prime.
13. Common Mistakes & Best Practices
Common Mistake Best Practice
Using Payment instead of Contra Use Contra only for Cash ↔ Bank transactions.
Selecting the wrong ledger Verify the ledger before saving.
Incorrect voucher date Check the accounting date carefully.
Ignoring GST details Select the correct GST ledgers and tax rates.
Entering wrong amount Cross-check with the invoice or receipt.
Not adding narration Write a meaningful narration for every voucher.
Always verify the voucher before pressing Ctrl + A to save.
14. Practical Exercise & Interview Questions
Practical Exercise
  1. Create one Contra Voucher.
  2. Create one Payment Voucher.
  3. Create one Receipt Voucher.
  4. Create one Journal Voucher.
  5. Create one Purchase Voucher.
  6. Create one Sales Voucher.
  7. Create one Debit Note.
  8. Create one Credit Note.
Interview Questions
  1. What is a Voucher?
  2. What is the use of Contra Voucher?
  3. Which shortcut opens Payment Voucher?
  4. When is Receipt Voucher used?
  5. Difference between Journal and Payment Voucher?
  6. Which voucher records Sales?
  7. Which voucher records Purchases?
  8. When is Debit Note used?
  9. When is Credit Note used?
  10. What is Physical Stock Voucher?
  11. What is Memorandum Voucher?
  12. What is Optional Voucher?
  13. What is Post Dated Voucher?
  14. Which voucher is used for depreciation?
  15. Why is narration important?
15. Lesson Summary
  • Learned all important Voucher Types.
  • Understood shortcut keys.
  • Learned when each voucher is used.
  • Studied practical business examples.
  • Learned special vouchers.
  • Practiced common voucher entries.
  • Learned common mistakes and best practices.
Congratulations! You can now identify and use the correct Voucher Type for different business transactions in Tally Prime. The next lesson will teach you how to record actual transactions using these vouchers.

🧠 Quick Quiz

Which voucher is used to record money received from a customer?



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