Cheque Printing in Tally Prime enables businesses to print cheques directly from Payment Vouchers. It improves accuracy, saves time and provides a professional appearance.
Lesson Objective
Learn how to configure cheque printing, print cheques, manage cheque books, reprint cheques and verify cheque details in Tally Prime.
1. What is Cheque Printing?
Cheque Printing is the feature that prints cheque details automatically using the information entered in a Payment Voucher.
Feature
Purpose
Cheque Printing
Print bank cheques directly.
Cheque Number
Track issued cheques.
Payee Name
Print beneficiary details.
Amount
Print amount in figures and words.
Date
Print cheque date.
2. Benefits of Cheque Printing
Eliminates manual writing errors.
Produces neat and professional cheques.
Saves time.
Tracks issued cheque numbers.
Reduces payment mistakes.
Supports audit requirements.
Improves banking efficiency.
Maintains payment history.
Cheque Printing is especially useful for businesses that issue multiple cheques regularly.
3. Prerequisites for Cheque Printing
Requirement
Description
Bank Ledger
Create a Bank Ledger.
Payment Voucher
Use Payment Voucher (F5).
Cheque Format
Select the correct bank cheque layout.
Printer Setup
Configure printer correctly.
Cheque Book
Use valid cheque leaves.
Always verify the cheque layout before printing on original cheque leaves.
4. Configuring Cheque Printing
Steps
Create or Alter the Bank Ledger.
Enable Cheque Printing for the bank.
Select the bank's cheque format.
Configure page settings if required.
Save the Bank Ledger.
Each bank may have a different cheque format, so always select the correct layout before printing.
5. Cheque Printing Workflow
Create a Bank Ledger.
Configure Cheque Printing.
Create a Payment Voucher.
Enter the Payee Name.
Enter the Cheque Number (if required).
Verify the payment details.
Print the cheque.
Record the transaction.
Following this workflow ensures accurate cheque printing and reliable payment records.
6. How to Print a Cheque in Tally Prime
Once a Payment Voucher has been recorded, Tally Prime allows you to print a cheque directly using the configured cheque format.
Steps
Open Gateway of Tally → Vouchers.
Select Payment Voucher (F5).
Select the required Bank Ledger.
Enter the Party Ledger and payment amount.
Save the Payment Voucher.
Click Print or press Alt + P.
Select Cheque Printing.
Verify the cheque format and printer settings.
Insert the cheque leaf into the printer.
Print the cheque.
Cheque Details Printed
Field
Description
Cheque Date
Date printed on the cheque.
Payee Name
Name of the person or company receiving payment.
Amount
Printed in figures and words.
Cheque Number
Unique cheque reference.
Always print a sample cheque on plain paper before using an original cheque leaf.
7. Managing Cheque Numbers & Cheque Books
Proper cheque number management helps avoid duplicate payments and simplifies bank reconciliation.
Task
Purpose
Maintain Cheque Numbers
Track issued cheques.
Cheque Book Management
Monitor available cheque leaves.
Cheque Sequence
Ensure cheques are issued in order.
Unused Cheques
Keep safely for future use.
Best Practices
Use cheque numbers sequentially.
Record every issued cheque.
Do not reuse cancelled cheque numbers.
Store unused cheque books securely.
Maintaining proper cheque records makes reconciliation and auditing much easier.
8. Reprinting & Cancelling Cheques
Sometimes a cheque must be reprinted because of a printer error or cancelled due to an incorrect payment.
Reprinting a Cheque
Open the Payment Voucher.
Select Print.
Choose Reprint Cheque.
Verify all cheque details.
Print again.
Cancelling a Cheque
Reason
Action
Printing Error
Cancel the damaged cheque and use the next cheque leaf.
Wrong Payee
Cancel the cheque and update the Payment Voucher if required.
Wrong Amount
Cancel the cheque and issue a corrected cheque.
Damaged Cheque
Mark it as cancelled and keep it for records.
Cancelled cheques should be marked clearly and preserved for audit and banking records.
9. Cheque Register & Verification
The Cheque Register helps monitor all issued, printed and pending cheques.
Information
Description
Cheque Number
Unique cheque reference.
Cheque Date
Date of issue.
Payee
Person or company receiving payment.
Amount
Cheque value.
Status
Printed, Cancelled or Cleared.
Verification Checklist
Correct cheque number.
Correct payee name.
Correct amount.
Correct cheque date.
Correct bank account.
Successful printing.
Review the Cheque Register regularly to detect missing or duplicate cheque entries.
Let's understand how Cheque Printing is used in different types of businesses.
Business
Cheque Usage
Purpose
Retail Shop
Supplier Payments
Issue cheques to wholesalers and distributors.
Manufacturing Company
Raw Material Payments
Print high-value supplier cheques.
School / College
Salary Payments
Print salary cheques for staff members.
Hospital
Vendor Payments
Pay medicine suppliers and equipment vendors.
Software Company
Consultant Payments
Issue cheques to freelancers and consultants.
NGO / Trust
Donation Payments
Print cheques for approved beneficiaries.
Cheque Printing provides a professional payment system and reduces manual writing mistakes.
12. Complete Cheque Printing Checklist
Checklist
Status
Bank Ledger Created
✔
Cheque Printing Enabled
✔
Correct Cheque Format Selected
✔
Printer Settings Verified
✔
Cheque Number Verified
✔
Payee Name Checked
✔
Cheque Amount Verified
✔
Date Verified
✔
Cheque Printed Successfully
✔
Cheque Register Updated
✔
Cancelled Cheques Recorded
✔
Supporting Documents Filed
✔
Complete this checklist before issuing every cheque to minimize banking errors.
13. Professional Cheque Management & Security Tips
Always print a sample cheque on plain paper before using original cheque leaves.
Store cheque books in a secure location.
Issue cheques only after verifying supporting documents.
Verify the payee name and amount carefully.
Maintain cheque numbers in sequence.
Keep cancelled cheque leaves for audit purposes.
Review the Cheque Register regularly.
Restrict cheque printing access to authorized users only.
Perform Bank Reconciliation after cheque clearance.
Back up Tally Prime data regularly.
Professional organizations follow maker-checker approval processes before printing high-value cheques.
14. Practical Exercise & Interview Questions
Practical Exercise
Create a Bank Ledger.
Enable Cheque Printing for the bank.
Create a Payment Voucher.
Enter the cheque number.
Print a sample cheque.
Print an original cheque.
Cancel one cheque and record the reason.
Review the Cheque Register.
Interview Questions
What is Cheque Printing in Tally Prime?
Why is Cheque Printing used?
Which voucher is used for cheque printing?
How do you enable cheque printing?
What information is printed on a cheque?
What is a Bank Ledger?
Why should the cheque format be configured?
What is the purpose of the Cheque Register?
How do you reprint a cheque?
How do you cancel a cheque?
Why should cheque numbers be maintained in sequence?
What precautions should be taken before printing a cheque?
How does cheque printing reduce errors?
Why should cancelled cheques be preserved?
How do you verify cheque details before printing?
Why is Bank Reconciliation important after cheque payments?
What reports should be reviewed after cheque printing?
How does Tally Prime simplify cheque management?
How can cheque fraud be minimized?
Why is cheque printing important for accountants?
15. Lesson Summary
Learned the purpose of Cheque Printing.
Configured cheque printing in Tally Prime.
Printed cheques using Payment Vouchers.
Managed cheque books and cheque numbers.
Learned cheque reprinting and cancellation.
Reviewed the Cheque Register.
Studied real business examples.
Completed practical exercises.
Prepared for accounting interviews.
Built a strong foundation in cheque management.
Congratulations!
You can now confidently use Cheque Printing in Tally Prime to issue professional cheques, manage cheque records and maintain secure banking operations.
🧠 Quick Quiz
Which voucher is generally used to print a cheque in Tally Prime?