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Lesson 17 of 48 – Sales Voucher
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🛒 Sales Voucher in Tally Prime

A Sales Voucher is used to record the sale of goods or services. It can be used for both Cash Sales and Credit Sales. Sales Vouchers also update inventory, GST reports and customer outstanding balances automatically.

Lesson Objective Learn how to record Cash Sales, Credit Sales and GST Sales using Sales Voucher (F8) in Tally Prime.
1. What is a Sales Voucher?

Sales Voucher records every sale made by the business.

Business Sales Example
Retail Shop Sold Grocery Items
Computer Institute Sold Computer Books
Medical Store Sold Medicines
Electronics Shop Sold Laptop
Garment Store Sold Clothes
2. Shortcut Key
Voucher Shortcut Key
Sales Voucher F8
Gateway of Tally → Voucher Entry → Press F8
3. Types of Sales
Sales Type Description
Cash Sale Customer pays immediately.
Credit Sale Customer pays later.
GST Sale Sale including GST.
Local Sale Sale within the same state.
Interstate Sale Sale to another state (IGST).
Choose the correct Sales Type according to the transaction.
4. Example – Cash Sale

Sold goods worth ₹20,000 for Cash.

Debit Credit
Cash A/c ₹20,000 Sales A/c ₹20,000
Cash increases (Debit) and Sales Income increases (Credit).
5. Example – Credit Sale

Sold goods worth ₹35,000 to Ram on credit.

Debit Credit
Ram A/c ₹35,000 Sales A/c ₹35,000
Customer becomes a Debtor because payment will be received later.
6. GST Sales (CGST, SGST & IGST)

If GST is enabled in Tally Prime, GST is calculated automatically during Sales Voucher entry.

Sale Type GST Applied
Within Same State CGST + SGST
Outside State IGST
Example

Sold Goods ₹10,000 within Bihar (GST 18%)

Particular Amount
Goods Value ₹10,000
CGST (9%) ₹900
SGST (9%) ₹900
Total Invoice ₹11,800
Tally automatically calculates GST if the Stock Item, GST Classification and Sales Ledger are configured correctly.
7. Sales with Discount

Businesses often provide discounts to customers. Discounts may be given before or after GST depending on business policy.

Example
Particular Amount
Product Value ₹20,000
Discount (5%) ₹1,000
Taxable Value ₹19,000
You can enter item-wise or invoice-wise discounts in Tally Prime depending on your configuration.
8. Steps to Record a Sales Voucher
  1. Open Tally Prime.
  2. Go to Voucher Entry.
  3. Press F8 for Sales Voucher.
  4. Select the Customer (Party Ledger).
  5. Select the Sales Ledger.
  6. Select the Stock Item.
  7. Enter Quantity and Rate.
  8. Verify GST Calculation.
  9. Enter Narration.
  10. Press Ctrl + A to Save.
Always verify the invoice before saving the Sales Voucher.
9. Important Fields in Sales Voucher
Field Description
Date Invoice Date
Party Ledger Customer Name
Sales Ledger Sales Account
Stock Item Product Sold
Quantity Number of Units
Rate Price Per Unit
GST Tax Calculation
Bill-wise Details Invoice Tracking
Narration Remarks
Correct details ensure accurate GST Returns, Sales Register and Customer Outstanding Reports.
10. Common Mistakes While Recording Sales Voucher
Common Mistake Correct Practice
Selecting the wrong Customer. Verify the Party Ledger.
Selecting the wrong Sales Ledger. Choose the correct GST Sales Ledger.
Incorrect Quantity. Check the actual stock quantity.
Wrong Selling Price. Verify the Rate before saving.
Ignoring GST Calculation. Review CGST, SGST or IGST.
Not using Bill-wise Details. Enable Bill-wise tracking for credit customers.
No Narration. Write a meaningful narration.
Saving without checking the invoice. Review the complete voucher before pressing Ctrl + A.
An incorrectly entered Sales Voucher can affect Inventory, Customer Outstanding, GST Returns and Financial Statements.
11. Real Business Case Studies

Let's understand how different businesses use the Sales Voucher in their daily operations.

Business Transaction Voucher
Retail Shop Sold Grocery Items ₹12,500 (Cash) Sales Voucher
Medical Store Sold Medicines ₹8,000 (Credit) Sales Voucher
Computer Institute Sold Computer Books ₹3,500 Sales Voucher
Electronics Shop Sold Laptop ₹65,000 with GST Sales Voucher
Garment Store Sold Clothes with 10% Discount Sales Voucher
Furniture Store Sold Office Chair ₹9,000 Sales Voucher
Every sale made by a business should be recorded through the Sales Voucher to maintain proper inventory and accounting records.
12. Sales Voucher vs Purchase Voucher vs Receipt Voucher
Sales Voucher Purchase Voucher Receipt Voucher
Records Sale of Goods/Services Records Purchase of Goods/Services Records Money Received
Shortcut : F8 Shortcut : F9 Shortcut : F6
Updates Sales Register Updates Purchase Register Updates Cash/Bank Book
Reduces Inventory Increases Inventory No Inventory Effect
Creates Customer Outstanding Creates Supplier Outstanding Reduces Customer Outstanding
Easy Trick
  • 🛒 Goods Sold → Sales Voucher (F8)
  • 📦 Goods Purchased → Purchase Voucher (F9)
  • 💰 Money Received → Receipt Voucher (F6)
13. Professional Tips & Invoice Printing
  • Always verify the customer's GSTIN before creating a GST invoice.
  • Select the correct stock item and quantity.
  • Check available stock before billing.
  • Verify GST percentage.
  • Use Bill-wise Details for credit customers.
  • Apply discounts carefully.
  • Preview the invoice before printing.
  • Print or email the invoice immediately after saving.
  • Keep invoice numbering continuous and unique.
  • Regularly reconcile sales with stock reports.
Professional businesses always verify the invoice before printing because corrections after issuing the invoice may require a Credit Note.
14. Practical Exercise & Interview Questions
Practical Exercise
  1. Create a Cash Sales Voucher.
  2. Create a Credit Sales Voucher.
  3. Create a GST Sales Invoice.
  4. Create a Sales Voucher with Discount.
  5. Create an Interstate Sales Voucher (IGST).
  6. Create an Intrastate Sales Voucher (CGST + SGST).
  7. Print the Sales Invoice.
  8. Verify the Sales Register and Stock Summary.
Interview Questions
  1. What is a Sales Voucher?
  2. Which shortcut key opens the Sales Voucher?
  3. Difference between Cash Sale and Credit Sale?
  4. When is Bill-wise Detail required?
  5. What is a Sales Ledger?
  6. How is GST calculated in Sales Voucher?
  7. Difference between CGST, SGST and IGST?
  8. Can discounts be entered in Sales Voucher?
  9. How does Sales Voucher affect Inventory?
  10. How does Sales Voucher affect Customer Outstanding?
  11. Can Sales Voucher be altered after saving?
  12. How do you print a Sales Invoice?
  13. Difference between Sales Voucher and Receipt Voucher?
  14. Difference between Sales Voucher and Purchase Voucher?
  15. How do you record Credit Sales?
  16. What happens if the wrong Stock Item is selected?
  17. Why is narration important?
  18. How does Sales Voucher affect Profit & Loss Account?
  19. What reports are updated after Sales Entry?
  20. What precautions should be taken before saving a Sales Voucher?
15. Lesson Summary
  • Learned the purpose of Sales Voucher.
  • Recorded Cash Sales and Credit Sales.
  • Created GST Sales Invoices.
  • Learned Bill-wise Details.
  • Applied Discounts.
  • Updated Inventory automatically.
  • Created Customer Outstanding.
  • Printed Professional Sales Invoices.
  • Completed practical exercises.
  • Prepared for accounting interviews.
Congratulations! You can now confidently create professional Sales Vouchers (F8) in Tally Prime, including Cash Sales, Credit Sales, GST Invoices, Discounts and Inventory management.

🧠 Quick Quiz

Which shortcut key is used to open the Sales Voucher in Tally Prime?



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