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Lesson 15 of 48 – Receipt Voucher
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💰 Receipt Voucher in Tally Prime

Receipt Voucher is used whenever money is received by the business. The amount may be received through Cash, Bank, Cheque, UPI, NEFT, RTGS or any other payment mode.

Lesson Objective Learn how to record different types of receipts in Tally Prime using Receipt Voucher with practical business examples.
1. What is a Receipt Voucher?

A Receipt Voucher records every transaction where money comes into the business.

Examples
  • Received Cash from Customer
  • Student Course Fee Received
  • Commission Received
  • Interest Received
  • Advance Received
  • Loan Received
  • Rent Received
  • Cash Sales Collection
2. Shortcut Key
Voucher Shortcut Key
Receipt Voucher F6
Gateway of Tally → Voucher Entry → Press F6
3. When is Receipt Voucher Used?
Transaction Use Receipt Voucher?
Received Cash from Customer ✔ Yes
Received Course Fees ✔ Yes
Received Commission ✔ Yes
Received Rent ✔ Yes
Paid Salary ❌ No
Cash Deposited into Bank ❌ No (Contra)
Receipt Voucher is used only when money is received by the business.
4. Example – Customer Payment Received

Received ₹25,000 from Ram through Cash.

Debit Credit
Cash A/c ₹25,000 Ram A/c ₹25,000
Cash increases, so Cash is Debited. Ram's outstanding balance decreases, so Ram's account is Credited.
5. Example – Course Fee Received

A coaching institute receives ₹12,000 as course fees through Bank.

Debit Credit
SBI Bank A/c ₹12,000 Course Fee A/c ₹12,000
The Bank balance increases, so Bank is Debited. Course Fee is an Income, so it is Credited.
6. Advance Received from Customer

Businesses often receive advance payments before delivering goods or services. Such receipts are recorded using the Receipt Voucher (F6).

Example: Received ₹20,000 advance from Rahul through Bank.

Debit Credit
SBI Bank A/c ₹20,000 Rahul A/c ₹20,000
The customer's outstanding balance or advance balance is updated automatically.
7. Commission, Interest & Rent Received

Receipt Voucher is also used to record business income received through Cash or Bank.

Transaction Debit Credit
Commission Received ₹5,000 Cash/Bank Commission Received
Interest Received ₹2,500 Bank Interest Received
Rent Received ₹12,000 Cash Rent Received
Consultancy Income ₹8,000 Bank Consultancy Income
Income Accounts are always Credited according to the Golden Rules of Accounting.
8. Receipt through Cheque, UPI, NEFT & RTGS

Modern businesses receive payments using different payment methods.

Payment Mode Example
Cash Customer paid cash
Cheque Cheque deposited in Bank
UPI Google Pay, PhonePe, BHIM, Paytm
NEFT Online Bank Transfer
RTGS High-value Bank Transfer
IMPS Instant Bank Transfer
For Bank, UPI, NEFT, RTGS and Cheque receipts, select the appropriate Bank Ledger while recording the voucher.
9. Steps to Enter a Receipt Voucher
  1. Open Tally Prime.
  2. Go to Voucher Entry.
  3. Press F6 for Receipt Voucher.
  4. Select the Cash or Bank Ledger.
  5. Select the Customer or Income Ledger.
  6. Enter the amount received.
  7. Select the payment mode (Cash, Cheque, UPI, NEFT, RTGS).
  8. Enter cheque/reference number if applicable.
  9. Write a meaningful narration.
  10. Press Ctrl + A to Save.
Always verify the amount received with the receipt or bank statement before saving.
10. Important Fields & Common Mistakes
Important Fields
Field Description
Date Receipt Date
Voucher Number Unique Voucher Number
Cash/Bank Ledger Money Received In
Party/Income Ledger Money Received From
Amount Received Amount
Reference No. Cheque/UPI/NEFT Reference
Narration Purpose of Receipt
Common Mistakes
Mistake Correct Practice
Using Payment Voucher instead of Receipt Voucher. Use F6 whenever money is received.
Selecting the wrong customer ledger. Verify the party name before saving.
Incorrect receipt amount. Match with receipt or bank advice.
Not entering cheque/reference number. Record transaction references whenever available.
Leaving narration blank. Always write a meaningful narration.
Using Cash Ledger for Bank Receipt. Select the correct Bank Ledger.
A correctly entered Receipt Voucher ensures accurate Cash Book, Bank Book, Customer Outstanding and Financial Reports.
11. Real Business Case Studies

Let's understand how different businesses use Receipt Voucher in their daily accounting.

Business Transaction Voucher Used
Computer Institute Received Course Fee ₹25,000 Receipt Voucher
Medical Store Customer paid outstanding bill ₹18,000 Receipt Voucher
Retail Shop Cash received from daily sales Receipt Voucher
Consultancy Firm Received Consultancy Charges ₹40,000 Receipt Voucher
Property Owner Received Monthly Rent ₹15,000 Receipt Voucher
Business Received Interest from Bank Receipt Voucher
Receipt Voucher is used whenever money comes into the business, irrespective of the payment mode.
12. Receipt Voucher vs Payment Voucher vs Contra Voucher
Receipt Voucher Payment Voucher Contra Voucher
Money Received Money Paid Cash ↔ Bank Transfer
Shortcut: F6 Shortcut: F5 Shortcut: F4
Customer Payment Supplier Payment Cash Deposit
Fees Received Salary Paid Cash Withdrawal
Commission Received Electricity Bill Paid Bank to Bank Transfer
Easy Rule:
  • 💰 Money Comes In → Receipt Voucher (F6)
  • 💸 Money Goes Out → Payment Voucher (F5)
  • 🏦 Cash ↔ Bank Transfer → Contra Voucher (F4)
13. Best Practices & Professional Tips
  • Verify the customer's payment before recording.
  • Select the correct Customer or Income Ledger.
  • Choose the correct Bank or Cash Ledger.
  • Record cheque number, UPI ID or bank reference.
  • Always issue a receipt after receiving payment.
  • Write a meaningful narration.
  • Reconcile bank receipts regularly.
  • Keep payment proof safely for future reference.
  • Check outstanding balances after receiving payment.
Professional accountants always match Receipt Vouchers with bank statements, receipts and customer accounts.
14. Practical Exercise & Interview Questions
Practical Exercise
  1. Create a Receipt Voucher for customer payment.
  2. Create a Course Fee Receipt Voucher.
  3. Create a Commission Received Voucher.
  4. Create a Rent Received Voucher.
  5. Create an Advance Receipt Voucher.
  6. Create a UPI Receipt Voucher.
  7. Enter narration for every transaction.
  8. Verify the Cash Book and Bank Book.
Interview Questions
  1. What is a Receipt Voucher?
  2. Which shortcut key opens Receipt Voucher?
  3. When is Receipt Voucher used?
  4. Can customer payment be recorded using Receipt Voucher?
  5. Can Course Fees be recorded using Receipt Voucher?
  6. Difference between Receipt and Payment Voucher?
  7. Difference between Receipt and Contra Voucher?
  8. Can UPI receipts be entered in Tally?
  9. Why is narration important?
  10. Why should receipt references be entered?
  11. Can advance received be recorded?
  12. How does Receipt Voucher affect customer outstanding?
  13. What is the effect on Cash and Bank balances?
  14. What happens if the wrong ledger is selected?
  15. How does Receipt Voucher affect financial reports?
15. Lesson Summary
  • Learned the purpose of Receipt Voucher.
  • Recorded Cash and Bank receipts.
  • Learned customer collections and advance receipts.
  • Recorded fee, commission, rent and interest receipts.
  • Used different payment modes such as Cash, Cheque, UPI, NEFT and RTGS.
  • Compared Receipt, Payment and Contra Vouchers.
  • Learned professional accounting practices.
  • Completed practical exercises and interview preparation.
Congratulations! You can now confidently record all money received by a business using the Receipt Voucher (F6) in Tally Prime.

🧠 Quick Quiz

Which shortcut key is used to open the Receipt Voucher in Tally Prime?



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