Export PowerPoint to PDF and Video

Exporting means converting a presentation into another file format so that it can be viewed, shared, or played in a different environment.

Common export formats include:

• PDF: A document format for viewing and printing.
• MP4: A common video format.
• WMV: A video format supported by some PowerPoint versions.
• Images: Individual slides can be exported as pictures.

Follow these steps in a desktop version of PowerPoint:

1 Open your presentation.

2 Click File.

3 Select Export or Save As, depending on your version.

4 Choose PDF as the output format.

5 Select the destination folder and file name.

6 Click Publish or Save.

Depending on your version, PDF options may include:

• All slides: Export the entire presentation.
• Current slide: Export only the selected slide, where available.
• Slide range: Export a specified range of slides.
• Full page slides: Export slides as pages.
• Handouts: Place multiple slides on a page, if supported by the selected workflow.
• Notes pages: Include slides with speaker notes, where available.

Always check the export or print settings to confirm which options are available in your version.

PDF is useful when you want to:

• Share slides with students or colleagues.
• Print presentation material.
• Distribute a document that is easy to open on many devices.
• Provide a read-only copy of your presentation.
• Upload study material to a website or learning platform.

To create a video from a presentation:

1 Open the presentation.

2 Click File.

3 Select Export.

4 Choose Create a Video, if available.

5 Choose the video resolution.

6 Configure narration and slide timings.

7 Click Create Video and save the file.

The exact menu names and available formats depend on your PowerPoint version.

Video resolution affects the clarity of the exported video and its file size.

• Presentation or Full HD quality: Suitable for many online lessons and displays.
• Internet quality: May reduce file size for online sharing.
• Low resolution: Can produce smaller files but may reduce text clarity.

Available quality presets vary by PowerPoint version. Choose a setting that keeps slide text and diagrams readable.

If you do not use recorded timings, PowerPoint may use a default duration for each slide when creating a video.

For example, if each of 10 slides is displayed for 5 seconds:

To control slide duration:

1. Open the video export settings.
2. Choose whether to use recorded timings and narrations.
3. If using default timings, select the available duration setting.
4. Export and review the video.

Narration is your recorded voice explaining the slides. Recorded timings determine how long slides and animations appear during playback.

Before exporting:

• Record narration if required.
• Rehearse the presentation timings.
• Check that the narration matches the slide content.
• Preview audio and transitions.
• Choose whether to use the recorded timings and narrations.

If you do not want narration in the final video, check the available export settings before creating the file.

When a presentation is exported to video, supported animations and transitions can be rendered into the resulting video.

• Preview animations before exporting.
• Check the order in which objects appear.
• Make sure slide transitions are not too slow.
• Check that text and images remain visible.

The size of a video depends on several factors:

• Video resolution and quality.
• Number of slides and total duration.
• Audio and narration.
• Embedded video and other media.
• Export format and compression settings.

To reduce file size, consider a lower resolution, shorter duration, or smaller media files while preserving acceptable quality.

PowerPoint can also save slides as image files in supported formats such as PNG or JPEG.

1. Open the presentation.
2. Choose File and then Save As or Export.
3. Select a supported image format.
4. Choose whether to export all slides or only the current slide, when prompted.
5. Open the exported image files to check the results.

Images are useful for websites, posters, thumbnails, and sharing individual slides.

Create a presentation about Internet Safety with six slides.

1. Add a title slide and five content slides.
2. Apply a theme and simple transitions.
3. Add speaker notes to the slides.
4. Export the presentation as a PDF.
5. Export it as a video if your version supports video creation.
6. Compare the PDF and video outputs.
7. Check that the text, audio, and timings work as expected.