What is voucher?

A voucher is a document that contains details of a financial transaction and is required for recording the same into the books of accounts.
For every transaction, you can use the appropriate Tally voucher to enter the details into the ledgers and update the financial position of the company.

Types of Vouchers

There are basically two types of Vouchers are avaiable in Tally.

• Accounting Vouchers
• Inventory Vouchers

Accounting Vouchers

A voucher in Accounting is defined as a document used by the accounts department of an entity that contains documents related to an invoice.
It can be simply stated as backup documents for a bill.

List of Predefined Accounting Vouchers

• Contra
• Credit Note
• Debit Note
• Journal
• Payment
• Purchase
• Receipt
• Sales

List of Predefined Inventory Vouchers

• Physical Stock
• Stock Journal

Nominal Account

Account of any invisible things that means that things are in terms of cash are examples of Nominal account.
For example:- Discount, Commission, Salary, Wages, Freight etc.

Introduction to Contra Voucher

As per the Accounting Principles, a Contra entry is a transaction involving transfer of cash between one Cash A/c to another or one Cash A/c to another Bank A/c .

i.e., is a transaction indicating transfer of funds from:

• Cash account to Cash account
• Cash account to Bank account
• Bank account to Cash account
• Bank account to Bank account

To view contra voucher entry screen

• Go to Gateway of Tally -> Accounting Vouchers
• Select F4: Contra from the Button Bar or press F4
• Bank account to Cash account
• Bank account to Bank account

Creating Contra Entry in Single Entry Mode

The contra voucher can be recorded using Single entry mode or Double entry mode.
To toggle between single entry and double entry mode, we need to change the setting Use Single mode for Pymt/Rcpt/Contra to Yes/No in F12: configure.

To view contra voucher creation in single entry mode

1. Go to Gateway of Tally -> Accounting Vouchers -> Select F4: Contra

For example, to transfer funds from Cash Account to Bank Account:

• Debit the Bank Account
• Credit the Cash Account

Creating Contra Entry in Double Entry Mode

The contra voucher can be recorded using Double entry mode where we have the option to select multiple Debits and multiple Credits.
To select multiple Debit and Credit ledgers in the Double entry mode, set use Single entry mode for payment/receipt/contra to No in F12: configure.

To enter double entry mode

1. Go to Gateway of Tally -> Accounting Vouchers.
2. Select F4: Contra from the Button Bar or press F4.

Introduction to credit note voucher

A credit note is a legal document used to cancel a previously issued invoice partially or in full. So, when you issue a credit note, you can delete the amount of the invoice from the financial records without having to delete the invoice itself.

To view credit note voucher entry screen

Open the Credit Note in Item Invoice mode.
Press Alt+G (Go To) -> Create Voucher -> press F10 (Other Vouchers) -> type or select Credit Note -> and press Enter.
Alternatively, Gateway of Tally -> Vouchers -> press F10 (Other Vouchers) -> type or select Credit Note -> and press Enter.

Introduction to debit note voucher

Debit Note is a document issued to a party stating that you are debiting their Account in you Books of Accounts for the stated reason or vise versa.
It is commonly used in case of Purchase Returns, Escalation/De-escalation in price, any other expenses incurrred by you on behalf of the party etc.

To view debit note voucher entry screen

In TallyPrime a debit note is used to record a purchase return.
Gateway of Tally -> Vouchers -> press F10 (Other Vouchers) -> type or select Debit Note.
Alternatively, press Alt+G (Go To) -> Create Voucher -> press F10 (Other Vouchers) -> type or select Debit Note.

Introduction to Journal voucher

Journal Vouchers are used to adjust the debit and credit amounts without involving the cash or bank accounts.
Hence, they are referred to as adjustment entries.

To view journal voucher entry screen

Go to Gateway of Tally -> Accounting Vouchers.
Click on F7: Journal on the Button Bar or press F7 .

Introduction to Payment voucher

Payment voucher is used to account all the payments made by the company by way of Cash/Bank.
Payment voucher can be passed using Single Entry or Double Entry mode by configuring the setting Use Single Entry mode for Pymt/Rcpt/Contra in F12 configuration .

To view payment voucher entry screen

Press Alt+G (Go To) -> Create Voucher -> press F5 (Payment).
Alternatively, Gateway of Tally -> Vouchers -> press F5 (Payment).

Introduction to Purchase voucher

Purchase voucher is used to record the purchase transactions of the company.
The entry can be passed using the voucher mode or the invoice mode where the calculations can be automated.

To view purchase voucher screen

Go to Gate way of Tally -> Vouchers -> Press F9 (Purchase).
Press Alt+G (Go To) -> Create Voucher -> Press F9 (Purchase)

Introduction to Receipt voucher

Any money received from debtors against sales Invoices or on Account and for all transactions where money is received are accounted or entered into TallyPrime using the Receipt Voucher

To view receipt voucher screen

Press Alt+G (GoTo) -> Create Voucher -> Press F6 (Receipt).
Alternatively, go to Gateway of Tally ->Vouchers -> press F6 (Receipt).

Introduction to Sales voucher

Sales Voucher is used to record the Sales transactions of the company. You can pass an entry using the Voucher mode or the Invoice mode where the calculations can be automated and the transactions can be fed into the system easily.

To view sales voucher screen

Press Alt+G (GoTo) -> Create Voucher -> Press F8 (Sales).
Alternatively, go to Gateway of Tally ->Vouchers -> press F8 (Sales).